Application process for exchange studies

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This article concerns all degree students regardless of whether they are studying in the new degree programmes or according to the old degree structures. 

These instructions are for University of Helsinki students who wish to apply for exchange studies. Below you can find information about application periods and processes as well as the required documents. Start planning your exchange in good time prior to the beginning of the application period. Read the instructions for planning your exchange and find out about the exchange opportunities available and the related language requirements before you begin to draft your application. You cannot apply until you have decided your target destination.

Applying for exchange studies usually involves two stages.* First, you must submit an application by the deadline for the University of Helsinki application process. If you are selected, you must then apply directly to your target university.

*Exceptions include the free mover and North2North exchange procedures, which have a slightly different application process. For detailed instructions, see the relevant websites.

Calls for application

There are no open calls at the moment, except for the continuous call for grants for independent studies (see below). 

 

Application periods

Application periods for student exchange (in chronological order)

Detailed information about application rounds will be published closer to the relevant dates in the calls for applications under Ongoing application processes and calls for applications.

Application for grants for independent studies outside of Finland (over 3 months)

Application period The application process is continuous. The application period runs from 1 September to 31 May
For whom? Grants for degree students of all faculties
Timing of the exchange Academic year 2019-2020
More information Free mover grants for independent studies outside Finland

Application for grants for short courses

Application period The application process is continuous. The application period runs from 1 September to 15 June
For whom? Grants for degree students of all faculties
Timing of the exchange Academic year 2019-2020
More information Short and summer courses outside Finland

 

Application periods during the academic year 2020 - 2021: 

Destinations in Europe (Erasmus, Nordplus, Swiss-European Mobility): Supplementary application round

Application period Thu, 27 August - Thu, 10 September 2020 (by 15.00 local Finnish time)
For whom? Study programme-/faculty-specific exchange places as well as Erasmus university-wide and Nordlys opportunities for students of all faculties
Timing of the exchange Spring 2021
More information  ErasmusSwiss-European Mobility Program (SEMP), Nordplus/Nordlys

Exchange opportunities outside the EU/EEA area * NB application period has changed from previous years

Application period Thu 15 October 2020 - Thu 29 October 2020 (by 15.00 local Finnish time)
For whom?
  • Places for students of all faculties: University bilateral agreements, Erasmus+ Global and North2North programme
  • Study programme-/faculty-specific exchange places: faculty and unit bilateral agreements
Timing of the exchange Academic year 2021–2022 or in some places the calendar year 2022
More information  AsiaAfrica,  Australia and New ZealandLatin America, North AmericaRussiaUkraine, Georgia, Middle EastNorth2North and Erasmus+ Global

Europe (Erasmus+, Swiss Mobility Programme, Nordplus and Nordlys) and a supplementary application round for opportunities outside the EU/EEA area

Application period Tue 2 February 2021 - Tue 16 February 2021 (by 15.00 local Finnish time)
For whom? Study programme-/faculty-specific exchange places as well as Erasmus university-wide and Nordlys opportunities for students of all faculties

In addition a supplementary application for opportunities outside the EU/EEA area. Supplementary application for opportunities outside the EU/EEA area: Applications can be submitted only to those universities on "Exchange opportunities around the world" subpages, in which there are exchange places listed as available.

Timing of the exchange Academic year 2021–2022 (in some places outside the EU/EEA the calendar year 2022)
More information  ErasmusSwiss-European Mobility Program (SEMP), Nordplus/Nordlys

 

Application for summer course scholarships

Application period Tue 2 February 2021 - Tue 16 February 2021 (by 15.00 local Finnish time)
For whom? Scholarships for students of all faculties
Timing of the exchange Summer 2021
More information Short and summer courses outside Finland

 

 

What is Mobility Online?

The University of Helsinki uses Mobility Online as the electronic application and information system for international mobility. University of Helsinki applicants for exchange studies must submit their applications during the relevant application periods through the Mobility Online portal.

They can also use the portal to search for information about exchange opportunities in various exchange programmes.

  • Erasmus and Nordplus exchange: The portal can be searched for information on the number of students selected for each destination as well as on language requirements. (For destinations outside the EU and EEA area, this information is available in the section Exchange opportunities around the world).
  • Opportunities outside the EU/EEA as well as Nordplus exchange: The portal features feedback from previous exchange students (see the top right corner of the portal under Questionnaires).

In addition to searching for information, the system can be used to register as an exchange applicant and submit an application. Follow the detailed application instructions in Mobility Online when you begin to draft your application, and find out which attachments are required (read the section Required attachments). The language of the system is English, but applicants can draw up their application in Finnish or Swedish. For assistance in drawing up your application, participate in information sessions on student exchange as well as application “clinics” or contact International Exchange Services.

After registering in the application portal, you will not be taken directly to your own Mobility Online account. Log in at https://kvl.it.helsinki.fi (use your AD account for the University network).

For technical assistance with your Mobility Online application and account, email studentexchange@helsinki.fi. Your message should include a detailed description of the problem. In urgent cases, you can also call +358 2941 22401.

Step-by-step instructions for completing an application in Mobility Online

The application process in brief – click here for detailed technical instructions. Read the detailed technical instructions and follow them when completing your application.

1.     Register as an applicant by searching for your primary application option, or the name of your target university, in the Mobility Online application portal once the application period has begun. The detailed technical instructions explain how to find exchange programmes and destinations in the portal. 

2.     Complete the information on the registration form. Select your second or third application option, if any, on the form.

3.     After registering as an applicant, you will receive a link to your email. Use the link to log in to your Mobility Online account.

4.     Draft your learning agreement in Mobility Online one course at a time. If you are applying for two or three options, create a separate learning agreement for each.

5.     Obtain and prepare the necessary attachments and upload them as PDF files in the folder for submissions in your Mobility Online account. Read the detailed instructions on attachments in the section Required attachments.

6.     Upload all required enclosures in the Mobility Online system by the closing of the application period.

If the University of Helsinki selects you as an applicant for exchange studies, you must then apply to the target university according to its requirements. Students selected for exchange studies will receive instructions with the letter of acceptance sent by International Exchange Services from the address studentexchange@helsinki.fi.

 

Required attachments

Attach the following documents to your application in the portal:

1.     Learning agreement = What you intend to study during the exchange

2.     Letter of motivation = Why you should be selected

3.     Application form = Basic information about you

4.     Transcript of studies = What you have studied up until now

5.     Language certificate (for some destinations only) = Your language proficiency

+ If you like, you can also add a free form Personal Study Plan including the exchange period in your degree/future degree.

NB! If you are applying for the free mover programme, read the relevant instructions for information on other required attachments.

Erasmus+, Nordplus, Swiss-European Mobility Programmes and some Faculty and unit bilateral agreements (Faculty and unit level exchange agreements): If you are applying for exchange in order to work on your thesis, add also Agreement for Thesis work. More info on the form in the end of this section. University-wide exchange agreements to universities outside the EU/EEA area: student exchange agreements are intended for course participation. 

 

LEARNING AGREEMENT

If you have not yet read about the teaching offered at your target university, do it now! This is often the most challenging part of the whole process, but do not get discouraged.

 

Select an appropriate number of courses that are suitable for your degree at the University of Helsinki. The degree you are including your studies to can also be the degree (masters) you are planning to attend after you bachelor’s degree. In some cases it may be good to do two Learning agreement plans. The second plan can be made in a free format as a word document. Read more on how to plan the studies for exchange from here. 

You must complete at least 5 credits per month, i.e. 20-30 credits/semester during your exchange depending on the length of the semester at the exchange university. However, in your learning agreement you should plan for 30 credits/semester irrespective of the duration of the semester. Universities in the EU/EEA area usually use ECTS credits, which means that the target university’s credits are of the same scope as those at the University of Helsinki. However, in Britain one credit usually equals half a credit at the University of Helsinki (1 British credit = 0.5 ECTS credits). If you are applying for exchange studies outside the EU/EEA area where the scope of credits is different than within the EU/EEA, see the required number of credits and courses in the instructions concerning your target region.

Find out which courses you can complete at your destination, for example, as follows:

  • Read the target university’s website and search for courses available to exchange Students.
  • Faculty and unit bilateral agreements, Erasmus, Nordplus: Select courses in a field covered by the exchange agreement.
  • University bilateral agreements, North2North, Erasmus University Wide, Erasmus Global, Nordlys: See the courses available at your target university in the section Exchange opportunities around the world.

If you cannot find information on courses by following the instructions above, you can contact the target university’s exchange coordinator.

Remember that a plan is always just a plan. Learning agreements must often be drawn up based on the courses the target university offered in the academic year prior to your exchange. The more compulsory courses you intend to substitute for exchange studies, the more detailed your learning agreement should be.

Technical tips:

  • Create your learning agreement with the Learning Agreement form in Mobility Online after you have registered. Save your learning agreement in the system one course at a time. NB. Applicants to Summer courses, the learning agreement is done on the registration form. Please see instructions here.
  • For each course, indicate the following:
    • The name of the course at the target University
    • The scope (in the target university’s credits even if Mobility Online uses ECTS credits)
    • The course code (if you can find it, not compulsory)
    • The part of your University of Helsinki degree that the course or other studies at the target university would substitute as well as the scope of the course or the phrase “separate minor subject to be completed abroad” or “optional studies”

1.     Example: 
Ludwig-Maximilians-Universität München: Theoretical Condensed Matter Physics, 17139, 5 ECTS
University of Helsinki: Solid state physics, MATR303, 5 ECTS

2.     Example: 
Chinese University of Hong Kong: Chinese Business and Economy, CHES5115, 3 Chinese University of Hong Kong credits
University of Helsinki: Optional studies for the Bachelor’s degree, 6 ECTS

  • NB! The course information of target universities is not available in Mobility Online. You should look for this information on your target university’s website.
  • The learning agreement must be created by first downloading and saving the form file on your computer from your Mobility Online account. Attach the document to your application by uploading it to the folder for submissions in your Mobility Online account.
  • The University of Helsinki does not require that learning agreements be signed by a University representative, even though a field has been reserved for this purpose on the form.
  • Students of Faculties of Arts, Social Sciences and Theology can under certain conditions complete the optional study module of their degree abroad. See more information under recognition and validation.
  •  If you intend to substitute a certain compulsory course in your degree with studies completed abroad, make the substitution arrangements already at the planning stage according to your faculty’s instructions for credit transfer. You can find the instructions in the section Returning home under the item concerning credit transfer.

MOTIVATION LETTER

The purpose of the motivation letter is to convince those who decide on applications to select you at this precise stage of your studies.

Your letter should explain:

  • Why you wish to study at the university of your choice
  • How student exchange at the university in question would support your degree studies at the University of Helsinki
  • What part your exchange studies would play in the degree pursued at the University of Helsinki
  • Why you are applying for an exchange at this stage of your studies
  • What plans you have for the future, and how your exchange studies would help you make them happen. Describe your plans from your own perspective. For example, the phrase “I am aiming for an international career” is not sufficient if you do not describe your plans in detail and reflect on them.
  • What other matters may affect your selection. Mention any relevant work experience or similar assets that support your selection for exchange studies. In addition, if you have taken a long break from your studies or changed major subjects, mention this in the letter of motivation.
  • If you work on your thesis during the exchange, you should tell in your motivation letter why it is essential for your thesis to get to work on it at a partner university. Please also indicate, who would work as your co-supervisor at the host university or with whom you’ve agreed on this.

Technical tips:

  •  The maximum length of the letter is one A4 page (max. 400 words).
  • The letter may be written in Finnish, Swedish or English.
  • If you are applying to more than one option in the same application round, write a single letter of motivation in the same file, but put emphasis on the first option in the letter.

APPLICATION FORM

The application form includes the information about your application options that you submitted at the registration stage as well as the information automatically transferred from Mobility Online and WebOodi.

Technical tips:

  • Start by downloading and saving the form file on your computer from your Mobility Online account. Then attach the document to your application by uploading it to the folder for submissions on your Mobility Online account.
  • You need not sign the application form.

UNIVERSITY OF HELSINKI TRANSCRIPT OF STUDIES

Your transcript of studies (also known as a transcript of records) shows your previous studies, the grades you have received and whether you have completed the required 30 credits.

Technical tips:

  • The University of Helsinki accepts unofficial transcripts which can be obtained from WebOodi.
  • If you have completed a Bachelor’s or Master’s degree at a university other than the University of Helsinki, also attach a transcript for your previous degree.
  • If you have been granted the right to complete JOO (Flexible Study Right Scheme) studies at another Finnish university, you can include the credits you have completed there in your total credit number. In that case, include a transcript concerning your JOO studies as an additional attachment to your application.

LANGUAGE CERTIFICATE

Check whether a language certificate is required of applicants for exchange studies. Many types of certificates are available, so follow the instructions given.

More information on language requirements and certificates is available here.

AGREEMENT FOR THESIS WORK

Erasmus+, Nordplus, Swiss-European Mobility Programmes and some Faculty and unit bilateral agreements (Faculty and unit level exchange agreements): This form as attachment to the application is only required from a student that writes or otherwise works on his/her thesis during the exchange. The form must eventually be signed by both your host and home university as well as both before and after the mobility. When applying for the exchange placement from the University of Helsinki, a preliminary approval from an exchange coordinator at the host university is sufficient, but an academic co-supervisor from the host university must be found before the beginning of the exchange period. After the mobility, the academic co-supervisor at the host university states how the counseling has been realized together with the amount of consultation hours with the students. The academic supervisor for the thesis at the University of Helsinki verifies the study credits that correspond to the progress of the thesis during the exchange.

University-wide exchange agreements to universities outside the EU/EEA area: student exchange agreements are intended for course participation. 

How many application options can I apply for?

You can apply to at most six target universities in a single round of applications. You can apply to places offered by different exchange programmes during the same round. You can select at most three target universities per exchange programme (with the exception of Erasmus).

  • Erasmus exchange: You can apply to at most six universities through the Erasmus programme. You can select up to three target universities at a time on a single registration form. If necessary, complete several registration forms.

A single registration form can be used to apply for destinations offered by a single exchange programme only. In the Erasmus application process, a single form can be used to apply for destinations offered by a single unit (discipline/faculty) only. If you wish to apply for exchange studies through several exchange programmes or to apply for Erasmus opportunities offered by several units, you must always register again by searching for your destination in the portal.

If you wish to apply for exchange studies through several exchange programmes, list your priority order both in conjunction with registration and in your letter of motivation. Your priority list will be taken into account, but you will be offered only one place, so do not select destinations you are unwilling to accept. Creating a priority list will not reduce your chances of being selected for your primary destination.

At what stage of my degree can I participate in an exchange?

AT WHAT STAGE OF MY DEGREE CAN I PARTICIPATE IN AN EXCHANGE?

Exchange programmes have their own restrictions and instructions concerning the stage of studies: 

  • Your degree level at the time of your Erasmus student exchange will be entered into statistics as the level for which you were registered at the University of Helsinki at the time of your departure. If you have not completed a Bachelor’s degree at the time of application, but will complete the degree prior to the beginning of your exchange, notify International Exchange Services as soon as you complete the degree, so that International Exchange Services can register your Erasmus mobility period at the Master’s level.
  • When participating in an exchange outside the EU/EEA area, your degree level at the time of your student exchange will usually be entered into statistics as the level you were at when you applied to the target university after the University of Helsinki had first selected you as an applicant for exchange studies. If you have not completed your Bachelor’s degree prior to the target university’s application deadline, you can usually take only undergraduate level courses during your exchange, even if you complete your Bachelor’s degree prior to the beginning of your exchange.

How will the number of credits be converted?

You must complete at least five credits in each month of your exchange.

ECTS credits: The purpose of the European Credit Transfer and Accumulation System (ECTS) is to enable comparisons between the scope of studies at educational institutions in different European countries. At the University of Helsinki, one credit equals one ECTS credit. At the University of Helsinki, ECTS credits are transferred in the same scope (1 ECT​S = 1 University of Helsinki credit).

Many European universities offer credits that are fully compatible with ECTS credits. However, in Britain one credit usually equals half a credit at the University of Helsinki (1 British credit = 0.5 ECTS credits).

Exchange opportunities outside Europe: Countries outside Europe do not usually use ECTS credits. For information on the minimum number of courses or local credits you must complete during your exchange, see the descriptions for non-European universities in the Guide instructions concerning your target region.

Comparisons between the credit systems of target universities outside Europe and the credit system of the University of Helsinki are made difficult by the fact that the credits offered by most target universities include only the amount of contact teaching to be completed and exclude the share of independent work. This means that the independent work required must be assessed on the basis of the description of each course.

After the exchange, the unit responsible for the transfer of credits must decide how many ECTS credits to provide for courses completed at the target university. The amount of ECTS credits will be decided based on the target university's credit system and/or course descriptions and in language studies also based on the course's target level. University of Helsinki's International Exchange Services has published a recommended conversion scale for each partner university. It can be used to help assess the scope. The credit conversion scale is available in the description of each target university . The recommended conversion scale is not binding on the unit which decides on the credit transfer. The learning agreement drawn up at the application stage is always preliminary, and actual decisions on credit transfer will be made after the exchange, based on information about completed courses.

Eligibility for application and criteria for selection

Criteria for Selection of the University of Helsinki are decided once a year.

Eligibility:

  • The student holds the right to complete a degree at the University of Helsinki. The right to complete a degree concerns the stage of studies required by the prospective programme or target university: usually either Bachelor’s or Master’s studies.
  • The student is registered as an attending student at the time of application and during the exchange. A student who is registered as non-attending for statutory reasons (military or non-military service or parental leave) can apply for an exchange, provided the student has a valid UH user account. In addition, the student’s right to study must be valid throughout the student exchange and at least until the end of the following term. If the right to study expires before the end of the following term, International Exchange Services will find out whether the student can be granted an extension. Contact International Exchange Services. If the faculty does not grant the student an extension, the student cannot participate in the Exchange.
  • The application has been submitted by the deadline, and the accompanying attachments comply with the requirements outlined in the call for applications.
  • The student has completed at least 30 credits worth of studies by the time of application, as indicated by a transcript of studies from the University of Helsinki. If the student has been directly admitted to pursue a Master’s or doctoral degree at the University of Helsinki, he or she must have completed 30 credits at the University of Helsinki or must enclose with his or her application a transcript for a previous degree.
  • The studies specified in the learning agreement are equal to full-time studies (5 credits per each month of exchange), and the learning agreement indicates how the credits to be completed during the exchange can be fully transferred to a present or  planned degree at the University of Helsinki based on the University of Helsinki's recognition principals. The International Exchange Services reserves the right when necessary to ask the applicant for a Personal Study Plan, which lists all the applicant’s completed studies as seen in WebOodi.

Selection criteria for student exchange

The selection decisions made by International Exchange Services are proposals, and the target universities make the final decisions on whether to accept applicants as exchange students. This means that the selection decision of International Exchange Services cannot be appealed against.

The student’s application will be considered as a whole. Applications meeting the basic criteria will be compared with each other, but a single criterion does not decide the selection. Example: The student has excellent proficiency in the language of the target country, but the target university does not offer courses suitable for the student’s degree. When studying abroad would clearly slow down the student’s progress, superior language skills are not reason enough to select the student.

The following criteria apply to the selection of exchange students:

  • Letter of motivation and learning agreement: Content, consistency and realistic plans in relation to the student’s prospective degree and the requirements of the destination
  • Academic performance and stage of studies: The pace of progress as well as all studies completed at the University of Helsinki and their average grade. Exchange studies must not slow down the student’s progress or unnecessarily expand the degree pursued at the University of Helsinki.
  • Language proficiency: The objective of language requirements at the application stage is to ensure that the selected students can focus on completing academic studies at the target university. Destination-specific language requirements are agreed with partner universities and specified in calls for applications.
  • Special criteria set by a target university or programme (e.g., limitations concerning the stage or field of Study)
  • When deciding on the selections, efforts will be made to take into account the balanced distribution of places between faculties and/or students of different fields.
  • The planned exchange studies must not exceed the maximum credits allowed in the degree. If the degree has a compulsory or recommended exchange period, it must be planned and timed according to this rule. All applications are assessed according to the same selection criteria regardless of whether the degree includes a compulsory or recommended exchange period or not.
  • Applications will be compared by examining the learning agreement, the letter of motivation as well as academic performance and progress. If two applicants are considered equal in terms of the above, priority can be given to a student whom the University of Helsinki has not previously selected for a student exchange of three months or more. However, previous participation in an exchange does not prevent students from being selected.
  • A student who has previously cancelled his or her participation in an exchange without compelling reasons can be given less priority in the selection.
  • In Erasmus+, Nordplus, and faculty and unit bilateral agreements, priority will be given to students of the unit in question.
  • Students who apply for several destinations: Applying for several destinations does not lessen the applicant’s chances of being selected for his or her primary destination.Applicants not selected for their primary destination will be considered for their other application options on an equal basis with other applicants who selected those options as their primary destination.

 

Acceptance and application for the target destination

PaThe University of Helsinki’s International Exchange Services will decide on the selections within six weeks from the application deadline. Selected students will receive an email from the address studentexchange@helsinki.fi. Don’t be nervous although your friend may have received information on selection before you have. Depending on exchange destination and degree programme selection, results will be sent to different students at different times.

Note that you can be offered only one place even if you applied for several places in several programmes. If you refuse an offer, you will not be offered another place during the same round. If you are not selected for any of the places you applied for, you can be offered a place that remains unfilled, provided you notified on your application that you are interested in such places.

If the University of Helsinki selects you as an outgoing exchange student, you must still apply to your prospective target university.

For detailed instructions, read the email confirming your selection as an exchange student. The instructions depend on your exchange programme.

See also: https://guide.student.helsinki.fi/en/news/coronavirus-and-student-excha…

 

CHECKLIST FOR APPLICANTS SELECTED THROUGH ALL EXCHANGE PROGRAMMES:

1. Accept or reject the place offer through your Mobility Online account within seven days.

2. Accept the terms and conditions of student exchange through your Mobility Online account and provide your banking details in Mobility Online for your grant.

3. Explore the application instructions and deadlines of the target university on its website (Erasmus+ SMS, SEMP, Nordlys, Erasmus University Wide, and Nordplus) or by reading the application instructions you have received from International Exchange Services (exchange programmes outside the EU/EEA area) and apply to your target university according to the instructions.

4. If you need a stamp or signature for the application to your target university, visit International Exchange Services during consultation hours or by email (studentexchange@helsinki.fi).

5. Read the instructions for applicants selected for exchange studies for important information on topics such as moving abroad.

6. Your target university will inform you about your acceptance according to its timetable, but typically students receive this information in late summer (if the exchange begins in the autumn) or late autumn (if the exchange begins in the spring). 

Additional instructions for students selected for Erasmus, Nordplus/Nordlys or SEMP exchange:

  • International Exchange Services can nominate you for your target university if required.  The nomination information will be displayed on your Mobility Online account. You should note, however, that not all universities require a nomination. Before you begin to draw up your application, check the website of your target university to see whether it requires a nomination.
  • Erasmus exchange: Specify your exchange dates on your Mobility Online account under Change stay from / stay until if the dates have been specified after you submitted your application. (Exact dates are necessary because Erasmus grants are awarded for specific dates.)
  • Prepare the application documents required by your target university in good time, and submit your application by the target university’s deadline.
    • Typically, an application requires the following documents

      • A digitally verified transcript of your studies by ordering it from WebOodi, see instructions here.
      • A letter of motivation
      • A language certificate, please check the language requirements of the host University.
      •  A learning agreement completed in your target university’s application system. You can find the contact person for your Learning Agreement at University of Helsinki below. 

o   At the first phase of the application process, the documents you upload to the Mobility Online portal are not transmitted to your target university. Instead, you must submit the required documents according to your target university’s instructions.

o   For outgoing Erasmus exchange students: You usually need the following information for the application submitted to your target university:

The institutional code of the University of Helsinki: SF HELSINK01
The country code for Finland: FI

Erasmus Institutional Coordinator is Mari Lauri.

 

Additional instructions for students selected to destinations outside EU (university bilateral agreements, Faculty and unit bilateral agreements, Erasmus+ global)

  • You’ll receive an e-mail from International Exchange Services with application instructions to your host university. The e-mail is sent by studentexchange@helsinki.fi. The title of the e-mail is Application instructions. Before contacting International Exchange Services, check whether the answer is already included in the Application instructions.

If your host university requires one of the attachments listed below, please follow these instructions. You will only need the attachments which are listed in your host university’s student exchange application instructions. Please note that your host university’s application instructions for exchange students are different from the instructions for degree students.

  • Passport: please check that your passport is valid until the end of your exchange. Your exchange country may require your passport to be valid after your exchange ends (typically 3 or 6 months after it ends). Apply for a new passport, if necessary, already before submitting your application to the host university. This way you can receive your visa invitation without problems.
  • Language certificate = Check the Application instructions sent by studentexchange@helsinki.fi for whether you need an IELTS or TOEFL certificate or a language certificate from University of Helsinki’s language centre. Please note that the instructions listed in the Application instructions e-mail can be different from the instructions listed on your host university’s webpage, if alternative arrangements have been agreed on between the universities. Get your language certificate early! It takes at least two weeks to get a language certificate from the language centre. IELTS and TOEFL tests are often fully booked, so you need to sign up for the test early.
  • Transcript = University of Helsinki’s transcript in English. If your host university has an online application system where all attachments are submitted online, you can use the transcript from WebOodi. For destinations in Northern America: please check the Application instructions e-mail for any additional instructions, because some destinations in Northern America may require a signed transcript (see below for instructions).
  • Transcript = If your host university’s application is paper-based (for example, some destinations in Japan), you cannot use the transcript from WebOodi. You need an official transcript on paper which you can get from Student Services. Please get the transcript from Student Services during their consultation hours
  • Transcript of all institutions which you have attended = If you have studied at other institutions on university level, for example, if you have graduated with a Bachelor’s degree at another university, send your other university’s transcript to your host university in addition to your University of Helsinki transcript.
  • Enrollment certificate / certificate of student status = Certificate of student status either from WebOodi or from Student Services, which you can get during their consultation hours. Sometimes your host university has a separate form for this purpose, which International Exchange Services can fill in based on your request.
  • Estimated date of graduation = estimated date of graduation for your next degree. If you haven’t graduated with a Bachelor’s degree yet, please mark the estimated date for your Bachelor’s degree graduation. Please note that the estimated date of graduation needs to be after exchange, not during exchange.  
  • Letter of recommendation = Recommendation from a University of Helsinki teacher who has taught you. If your host university has its own recommendation form, please use it. If your host university does not have its own form, ask for a recommendation, which does not need to follow a set format. The recommendation is addressed to your host university. 
  • University of Helsinki contact details and contact person in the application = Please fill in the contact details based on this page. The contact person is the specialist for your continent.
  • Chest X-Ray = If your host university has its own health certificate, and they also require a chest x-ray, book an appointment with Student Health Care. By doing this, you need to prove that you do not suffer from tuberculosis. Student Health Care fills in your host university’s health certificate and gives you a form explaining why symptomless students are not given chest x-rays. You will need to submit both the health certificate and the form about tuberculosis to your host university by the deadline set by them. If your host university informs you that Student Health Care’s form is not sufficient for them, you may need to get the Chest X-Ray done at a public or private health clinic.

 

Contact persons for Learning Agreement

  • Faculty of Agriculture and Forestry, Specialist Sari Mikkola
  • Faculty of Arts, Specialists Iina Hakanpää (Erasmus, Nordplus) and Raisa Asikainen
  • Faculty of Educational Sciences,Specialists Mikko Moilanen and Sasa Tkalcan
  • Faculty of Biological and Environmental Sciences, Specialist Outi Orenius
  • Faculty of Law, Specialist Anne-Sophie Hokkanen
  • Faculty of Medicine, Specialist Arja Mielonen-Walker
  • Faculty of Science (Physical Sciences, Mathematics, Geography and Geology), Specialist Janna Koivisto
  • Faculty of Science (Chemistry, Computer Science, Data Science), Specialist Yonca Ermutlu
  • Faculty of Social Sciences, Specialists Mari Lauri and Niina Haapasilta
  • Faculty of Theology, Specialist Heidi Säävuori, Raisa Asikainen and Iina Hakanpää
  • Faculty of Pharmacy, Specialist Outi Orenius
  • Faculty of Veterinary Medicine, Specialist Sari Mikkola
  • The Swedish School of Social Science, Specialist Heidi Säävuori