Contact the International Exchange Services

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Here you will find contact information for the International Exchange Services.

If you are coming from abroad to the University of Helsinki as an exchange student or as a visiting student, we can help you in matters concerning your application process and Learning Agreement.

If you are a degree student at the University of Helsinki, we can help you in matters concerning studies abroad and traineeships abroad as well as flexible study rights (JOO) for degree students.

Do not hesitate to contact in case you cannot find the information you are looking for or if you need guidance! 

How can you contact the International Exchange Services?

CONSULTING HOURS ON CAMPUSES

During your exchange or degree studies, you can book an appointment to International Exchange Services or just drop in during the office hours. 

If you are a degree student at the University of Helsinki and need help with choosing exchange destination, please participate in a "How to choose an exchange destination"-event. If you already have chosen your destination but need help with your application, please come to one of our Application clinics.

Summer opening hours

Between June 24 and July 4 as well as between July 22 and August 15 International Exchange Services drop only in Main Library Kaisa (3rd floor lobby, Fabianinkatu 30). 

Mon 13 - 15 and Thu 12 - 13. 

Exceptions
June 10 office closed

July 8 - July 18 closed

Drop-in

When you need to have your Learning Agreement or other paperwork signed, you are welcome to visit us during the International Exchange Services drop-in hours. The International Exchange Services is represented on each campus in conjunction with the local Student Services on Mondays and Thursdays 7.1. - 20.6.2019 as follows:

Campus Time Place
Kruununhaka Mon 13-15, Thu 12-14 Main Library Kaisa, 3rd floor lobby, Fabianinkatu 30
Metsätalo Mon 13-15, Thu 12-14 Main Library Kaisa, 3rd floor lobby, Fabianinkatu 30
Siltavuorenpenger Mon 13-15, Thu 12-14 Main Library Kaisa, 3rd floor lobby, Fabianinkatu 30
Kumpula Mon 12-14, Thu 12-14 Physicum, Campus Library, 2nd floor, Room G228, Gustaf Hällströminkatu 2
Meilahti Mon 13-15, Thu 10-12 Biomedicum 1, 3rd floor, Haartmaninkatu 8
Viikki Mon 13-15, Thu 10-12 Info 344, Viikinkaari 11

PLEASE NOTE: Opening hours in Main Library Kaisa changed on March 21 to 12-14. 

Book an appointment

If you want to have a longer discussion during your exchange or degree studies, you can book an individual appointment to International Exchange Services. When you book an appointment – https://secure.vihta.com/public-ng/studenthelsinki/#/home, please let us know what you want to discuss, so that we can prepare for the meeting. You should book the appointment according to your study programme. 

Campus Time Place
Kumpula Thursdays Physicum, Campus Library, 2nd floor, Room G228, Gustaf Hällströminkatu 2
Kruununhaka Thursdays Snellmaninkatu 12 (entrance in Yrjö-Koskisen katu) room 122
Meilahti Thursdays Biomedicum 1, 3rd floor, Haartmaninkatu 8
Metsätalo Thursdays Metsätalo 3rd floor, Unioninkatu 40 (wait in the lobby) 
Siltavuorenpenger Thursdays Siltavuorenpenger 5 (wait at Minerva K1)
Viikki Thursdays Info 344, Viikinkaari 11

SEND E-MAIL

Our service e-mail addresses are:
For student exchange and visiting student applicants: studentexchange@helsinki.fi

Only for University of Helsinki degree students who want to study at a different university in Finland:  joo@helsinki.fi
For academic staff members: staffexchange@helsinki.fi

When sending an e-mail mention in the subject line what faculty you are studying at and what your question is regarding. If you wish to direct your message to a specific specialist you can also mention that person's name in the subject line (the contact information is listed below). 

CONTACT BY PHONE

You can reach us by calling our phone number +358 2941 22401 on weekdays between 10–15.
Staff exchange related questions. +358 2941 40806 Tue - Wed 12 - 14, Thu 10 - 12

MAILING ADDRESS

Our mailing address is ”International Exchange Services, P.O. 3, 00014 University of Helsinki”.

SOCIAL MEDIA

Follow the International Exchange Services on Instagram.
For outgoing exchange students from University of Helsinki: Facebook and exchange blog
For incoming exchange students: Facebook, Instagram, Welcome to University of Helsinki -blog.

Who can help me?

THE SPECIALISTS AT THE INTERNATIONAL EXCHANGE SERVICES 

Listed below you can find the specialists who can assist you in your matter. When sending e-mail to the specialists use the common e-mail address  studentexchange@helsinki.fi. The direct phone numbers to the specialists can be found in the university's phone catalog. 

Heidi Säävuori
Erasmus student exchange: Faculty of Arts, Faculty of Theology
Nordplus student exchange: Faculty of Arts, Faculty of Theology
Free mover -grants
Short courses and Summer courses
Erasmus traineeships and international travel grant for University of Helsinki degree students: students at all faculties
Office hours: Main Library Kaisa/Metsätalo 

Sasa Tkalcan
Erasmus student exchange: Faculty of Arts, Faculty of Theology
Office hours: Main Library Kaisa/Metsätalo 

Raisa Asikainen
University bilateral agreements, Faculty and unit bilateral agreements: Asia, the Middle East, Russia, Ukraine, Georgia and Serbia. 
Office hours: Main Library Kaisa/Metsätalo

Anne-Sophie Hokkanen
Erasmus student exchange: Faculty of Law,
Nordplus student exchange: Faculty of Law, Faculty of Social Sciences, Swedish School of Social Science
Nordplus-program
University bilateral agreements, Faculty and unit bilateral agreements: Africa
Office hours: Main Library Kaisa/Kruununhaka

Mari Lauri
Erasmus student exchange: Faculty of Social Sciences
Office hours: Main Library Kaisa/Kruununhaka

Niina Haapasilta
Erasmus student exchange: Faculty of Social Sciences 
Office hours: Main Library Kaisa/Kruununhaka

Kaisa Pesola
Erasmus student exchange: Swedish School of Social Science
Office hours: Main Library Kaisa/Kruununhaka

Mikko Moilanen
Erasmus student exchange: Faculty of Educational Sciences
Nordplus student exchange: Faculty of Educational Sciences
Office hours: Main Library Kaisa/Siltavuori 

Tuula Hellstedt
University bilateral agreements, Faculty and unit bilateral agreements: North and South America, Oceania, 
ISEP- and North2North-programmes
Office hours: Main Library Kaisa/Siltavuori 

Arja Mielonen-Walker
Erasmus student exchange: Faculty of Medicine (medicine, dental studies, logopedics, psychology)
Nordplus student exchange: Faculty of Medicine (medicine, psychology)
Office hours: Meilahti Student Services

Janna Koivisto
Erasmus student exchange: Faculty of Science (geography, geology, physical sciences)
Erasmus International Credit Mobility Institutional Coordinator

Nina Nilsson
Erasmus student exchange: Faculty of Science (chemistry, mathematics, statistics, computer science)
Nordplus student exchange: Faculty of Science 
Office hours: Kumpula Student Services

Outi Orenius
Erasmus student exchange: Faculty of Biological and Environmental Sciences, Faculty of Pharmacy
Nordplus student exchange: Faculty of Biological and Environmental Sciences, Faculty of Pharmacy
Office hours: Viikki Student Services

Sari Mikkola
Erasmus student exchange: Faculty of Agriculture and Forestry, Faculty of Veterinary Medicine
Nordplus student exchange: Faculty of Agriculture and Forestry, Faculty of Veterinary Medicine
Office hours: Viikki Student Services 

Anne Rönkä
Staffexchange

 

HEAD OF THE INTERNATIONAL EXCHANGE SERVICES

Minna Koutaniemi
Exchange of PhD students

Technical support for Mobility Online

For technical problems in the Mobility Online -program send an e-mail to kvl-admin@helsinki.fi or call +358 2941 40134.

When sending your message describe your problem as detailed as possible (what programme you are applying to, where the programme occurred, if you received an error message from Mobility Online). 

Newsletters

For incoming students:

Newsletters for exchange and visiting students

For outgoing students:

Would you like to change the scene? 3.9.2018 (Application periods during academic year 2018 - 2019)
Information on application periods, spring 2018