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Doctoral defences and corona virus situation
This bulletin is updated as the situation evolves. (Last updated March 23, 2020)
The corona virus situation in Finland and around the world affects also the arrangements of public defences. If needed, public defences can temporarily be arranged so that the opponent will participate in the event through remote access and the event is streamed for the audience.
However, as remote access always entails the possibility of technical issues, and as the university has limited resources for arranging remote access events, other solutions should primarily be sought.
Always start by contacting the doctoral student services
- If a public examination has been planned to take place in the coming months (March–May), doctoral candidates and their custos are asked to immediately be in touch with the doctoral student services of their home faculty. The doctoral student services follow the situation and give detailed instructions on how to proceed.
- The primary recommendation is to reschedule the event to a later date.
- If rescheduling the event would cause unreasonable inconvenience to the doctoral candidate, a remote access event can be attempted so that the opponent will participate in the event long-distance. In exceptional situations (e.g. when the doctoral candidate is also abroad and unable to travel), it's possible that several participants participate through remote access.
- The University offers the needed support for the technical arrangements of a remote access event. Events are concentrated to specific lecture halls, and the starting times can be staggered to allow the option for a remote access event for as many candidates as possible. If arranging a remote access event is not, for one reason or another, possible, the faculty can decide to postpone the event.
- Audience cannot be invited to attend the event in person. The people present are limited to the doctoral candidate, opponent, custos, faculty representative/s, university IT support and, additionally, max. 1–2 people invited by the doctoral candidate as personal support (e.g. supervisors, a friend or other support person to cheer for the doctoral candidate).
- Even in these exceptional circumstances, a doctoral defence is a public event. Audience participation (option to ask questions included) is made possible through remote access.
- Doctoral candidates from the Faculty of Medicine should take into account that all international visits to the faculty premises are forbidden until further notice. International visits should also be avoided at other faculties, but in the case of public examinations exceptions can be made, if it's possible for the opponent to travel to the event.
Post-doctoral parties and corona
The post-doctoral party (karonkka) is not an official event of the university and each doctoral candidate is responsible for decisions concerning their own event. However, the university strongly recommends that post-doctoral parties are not arranged as the corona virus situation continues to be critical. Minimizing social contacts is important to prevent new infections and to curb the spread of the epidemic.
Contact information to the faculty doctoral student services:
- Faculty of Biological and Environmental Sciences: email@example.com
- Faculty of Veterinary Medicine: firstname.lastname@example.org
- Faculty of Pharmacy: email@example.com
- Faculty of Arts: firstname.lastname@example.org
- Faculty of Educational Sciences: email@example.com
- Faculty of Medicine: firstname.lastname@example.org
- Faculty of Agriculture and Forestry: email@example.com
- Faculty of Science: firstname.lastname@example.org
- Faculty of Law: email@example.com
- Faculty of Theology: firstname.lastname@example.org
- Faculty of Social Sciences: email@example.com